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Guest Player Policy
Effective immediately the CYSA Guest Player policy has been revised to allow guest players year round and to allow tournaments to permit a maximum of seven (7) guest players to participate with any team attending the tournament, regardless of the number of players on their official roster. Another change is that guest players may now be from any team registered in any CYSA District. It is still the decision of the tournament whether or not they will permit guest players and if they do, to establish the maximum of guest players that their specific event will permit (not to exceed seven). Additionally, it is up to the appropriate District Commissioner and/or DTC to approve the rules and stipulations that are requested by tournaments within their district of jurisdiction. Because this effects the operations of tournaments in this seasonal year, the following steps must be implemented by any tournament wishing to change their guest player policy:
The tournament director must submit a CYSA Tournament Status Change Request (form 2602 revised 02/02) to their DTC along with a new set of rules incorporating the tournament's new guest player policy. The DTC must approve or deny the status change request, send a copy of the form to the CYSA State Office, and if approving the request, submit an approved set of tournament rules to the CYSA State Office. If the guest player status change is approved, the tournament is responsible for notifying each team that has applied for the tournament (with the exception of those that have already been rejected) a notice regarding the rule change, a set of the revised rules that have been approved by the DTC, and inform each team that should they choose to withdraw from the tournament, they may do so with no penalty. The tournament will need to allow each team at least 10 days from the date of the notification to withdraw in writing.
Teams withdrawing in writing following the notification must be sent a refund in full by the tournament immediately. Along with the change in CYSA Guest Player Policies is the adoption of a new form that will implement a system of identifying any players on the team's roster that will not participate in the tournament, as well as listing the guest players who will be participating. In conjunction with the official team roster, this form will allow officials to identify which players are actually participating in a given event. For example, if a team has 18 players on their roster, seven of whom will not be able to attend a specific tournament with their team, and the team opts to take seven guest players, this form will list the seven players who will not be participating in addition to the seven guest players who will be participating. In any case, the number of players on the official roster, minus the number of players on the roster who will not be participating, plus the guest players, cannot exceed 18 players. It is anticipated that the player passes for those players who are "inactive" for that specific event will be retained until the conclusion of the event so that no team will have more than 18 player passes in their possession at any given event.
Please contact your DTC, Joyce Pineda or Kathi Killion if you have questions regarding this information.
PIM 09-3 GUEST PLAYER POLICY (Rev. 08/2010)
A. DEFINITION OF A GUEST PLAYER
1. A guest player is defined as a player with an approved member pass who is not listed as a rostered player for the CYSA team with which the player is participating in a particular event.
2. A player who is suspended cannot participate as a guest player.
B. GUEST PLAYER POLICIES FOR CYSA TEAMS
1. Guest players may be utilized by:
a. Teams participating in a CYSA recognized statewide (i.e.: any District may provide teams to participate) playing league.
i. The Guest player must be rostered on a team within the same league as the team on which the player will be guesting.
· Team IDs are formatted as DD-LL-CC-TTTTTT where:
o DD is the District number
o LL is the League number
o CC is the Club number
o TTTTTT is the Team number
· The DD-LL numbers must be the same on the guest player CYSA member pass as those on the CYSA member pass for the team on which the player is guesting.
ii. The soccer age of the guest player must be the same age or older than the age group of the team on which the player will be guesting. For example, if the player has a soccer age of 11 years and is rostered on a U12 team, then the player is eligible to guest play on a U11 or older team.
b. Teams participating in a CYSA sanctioned tournament
i. The guest player can be rostered on any CYSA team.
ii. Each guest player must have a completed Guest Player Form 1611 with all the required signatures.
c. Teams participating in a secondary season District sanctioned playing league
i. The guest player must be from the same District.
ii. Districts will determine further guest player requirements for their secondary playing leagues.
2. For teams using guest players:
a. The maximum number of guest players allowed is seven (7) per game.
b. The official team roster may never exceed the maximum number of player as approved by the CYSA Board of Directors.
c. On game day, the list of players designated on the official game card may never exceed eighteen (18) players.
d. The team using the guest player must be at the same division or higher than the team on which the guest player is originally rostered.
e. The credentials for the guest player must be from the same season as those being used by the team on which the player will be guesting.
f. The coach of the borrowing team must have in his/her possession the player's approved member pass and the current CYSA Membership Form (Form 1601) for the guest player with the medical release and the hold harmless section signed in original ink by the parent or guardian or by the guest player if the player has reached eighteen (18) years of age.
3. For CYSA Tournaments:
a. The decision to include teams with guest players in a CYSA tournament is solely at the discretion of the tournament.
b. Each CYSA tournament has the responsibility of establishing a policy regarding the participation of teams with guest players in their tournament. This policy must be stated in the tournament Information/Rules Document for each CYSA tournament calendar year.
c. The coach must have in his possession for each guest player a CYSA Guest Player Form (Form 1611) signed by the appropriate persons.
d. Out of State or International teams playing in an unrestricted CYSA tournament must provide the following for each guest player:
i. The appropriate approval documentation from their state association or federation.
ii. A release/consent for Medical Treatment.
iii. A valid US Youth Soccer member pass or a valid member pass authorized by the appropriate foreign federation if the guest player is not from the United States.
4. For Out of State/Out of Country Tournaments:
a. For Out of State/Out of United States play, the maximum number of guest players allowed will be determined by the official rules or policies of the tournament. At no time may the number of guest players on the CYSA Official Travel Roster exceed seven (7) players.
b. Teams travelling outside of CYSA's jurisdiction to play in an out-of-state, US Youth Soccer-sanctioned tournament may add guest players to their CYSA Official Travel Roster. The CYSA Official Travel Roster, which limits teams to a maximum of eighteen (18) players, must be completed to indicate which players are guest players. (PIM 81-2)
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