Application Procedures

All applicants must check with their district website or with their District Tournament Coordinator for tournament application procedures that are specific to the individual district prior to submitting applications.  District Tournament Coordinator contact information can be found on the Committee page.

Applying to a CYSA Tournament

Submitting a new CYSA Tournament Application Following Rejection or Withdrawal from Tournament

Team Penalties and Fines

Participation in Unaffiliated Tournaments or Games

Team Tournament Application Procedures

Applying to a CYSA Tournament

1. Teams may begin applying to tournament for the new season 2009/2010.  Tournament application deadlines are eight (8) weeks prior to the tournament weekend.  Because some tournaments receive more applications than can be accommodated, each tournament reserves the right to close the tournament to further applications prior to the application deadline.  This policy is in place so that rejected teams have the opportunity to apply to other tournaments.
2. All tournament applications must be sent to your District Tournament Coordinators for verification and approval except for Association Cup, Founders' Cup, State Cup, District Events and Jamborees.
3. If any of these requirements are not met, your application will be returned to you without being approved:
1. Complete the entire application form, except for the District tournament Coordinator Box.
2. Sign the application indicating that you have read and understand the CYSA Policies listed on the back of the application form.
3. All applications must contain complete birth dates e.g. 05/02/90, 03/16/95, for each player on the roster.
4. Include a check or money order payable to the tournament to which you are applying for the amount of the entry fee.
5. Include an envelope addressed to the tournament that you are applying to and with proper postage affixed.
6. Mail the application, entry fees and envelope to your District Tournament Coordinator for his/her approval.
4. No team is authorized to forward a tournament application or check to a tournament without first receiving DTC approval.
5. You may apply to only one tournament per weekend, whether CYSA, Out of State or foreign.

Submitting a New CYSA Tournament Application Following Rejection or Withdrawal from a Tournament

1. Acceptance and rejection notices for applications received by the tournament before the application deadline will be mailed within seven (7) days of the application deadline date.  If you are rejected from a tournament and are reapplying to another one on the same weekend, you must send a copy of the rejection letter along with the second application.  Failure to do this will result in a delay in processing of the second application.
2. Teams withdrawing from a tournament must do so with a written notice sent by certified mail, return receipt requested, to the Tournament Director.  If you have withdrawn from a tournament and are reapplying to another one on the same weekend, you must send a copy of your official withdrawal letter as well as a photocopy of the returned certified mail receipt which has been signed by the tournament along with the second application.  Failure to do this will result in a delay in processing of the second application.

League and Team Responsibilities

1. A team participating in a tournament agrees to abide by all rules, regulations, policies and procedures as set forth by US Youth Soccer, CYSA, and the individual tournament.  Failure to do so may result in appropriate penalties as specified by those organizations.
2. It is the responsibility of the coach to have the following paperwork available when entering a tournament:
1. Copy of Official Team Roster, also known as the "Goldenrod" stamped by the District Registrar.
2. US Youth Soccer member passes, Stamped by the District Registrar and laminated.
3. CYSA Membership Form #1601 with original signature of parent/legal guardian or player age 18 or older, for each player on the roster.
3. It is the responsibility of the individual leagues to notify their coaches of the tournament application withdrawal procedures.

Team Penalties and Fines

1. Any team formally accepted into a tournament (when a timely acceptance notice has been sent to the team and the team is included on the LIST OF TEAMS ACCEPTED which is on file with DTC and CYSA) shall be penalized for the following offenses:

LATE WITHDRAWAL

An accepted team withdraws from a tournament within fourteen (14) days of the tournament starting date without tournament approval.  Tournament officials must show proper notification of team's acceptance.

 

FORFEITURE

An accepted team fails to take the field and start the match with the required minimum number of players in any match of the tournament.  The referee must document the failure of a team to do so with an official game card.  A copy of the game card must be submitted along with the infraction report form.

 

MULTIPLE APPLICATIONS

A team applies to more than one tournament (CYSA or Out of State) on the same tournament weekend.  Infractions must be confirmed by the respective District Tournament Coordinator or the CYSA State Office.

 

FALSIFIED OR ILLEGAL CREDENTIALS

A team is excluded from play due to the use of false credentials or illegal player(s).

ALLOWING AN UNCREDENTIALED OR IMPROPERLY CREDENTIALED PLAYER TO PARTICIPATE

1. A Coach or Team Official allows a player who is improperly credentialed to the team to participate in any tournament match.
2. Assessment and collection of team fines will be administered by the Tournament Director and hosting League with notification being made to the offending team, the offending team's League, the offending team's District Commissioner and the CYSA Tournament Committee Chairman.

Participation in Unaffiliated Tournaments or Games

CYSA teams may not participate in tournametns or games sponsored by a group not affiliated with US Youth Soccer without the consent of the CYSA Board of Directors.  This prohibition extends to practice games and any other form of competition.  Approval to play in a competition sponsored by an unaffiliated groups "for the good of the game" must be recommended by the appropriate District Commissioner and approved by the CYSA Board of Directors.  If there is any question about a group's affiliation or if a team wishes exemption from this restriction, they must contact their District Commissioner for submission to the CYSA Board of Directors.  These policies must be followed in order for CYSA's medical and liability insurance coverage to be in effect for the team.