In the interest of attempting to make the CYSA Constitution and Bylaws more user-friendly, we have added references to Policy Interpretation Memoranda's (PIMs). The references are for convenience only and do not constitute an amendment to or modification of the document. The cross-referencing of a PIM to a portion of the document does not mean that it is the only part of the document to which the PIM applies. Similarly, the fact that a PIM is not cross-referenced to a section does not mean that it does not apply to that section.
PIM 76-1 (Rev. 09/90) TEAMS PLAYING IN MORE THAN ONE LEAGUE
A team is registered with only one league but may play in more than one league at the same time or different times during the season.
It is necessary, however, that the home league concurs with the team's request to play in more than the home league. Permission must be obtained from the league of registration in order for the team to play in another league. The non-home league should check with the league of registration for concurrence. The non-home league may charge an administration fee to the outside teams if they feel it is needed.
Inter-District league play may be held with written agreement of both District Commissioners involved.
PIM 76-2 (Rev. 09/90) TRAVEL OUT OF DISTRICT
Teams that travel out of their District to play "friendly" games must notify their District Commissioner of their intent. The District Commissioner will coordinate with the other District Commissioners. This policy must be followed in order for the insurance coverage, both medical and liability, to be in effect for the team.
The insurance company will cover any event that is considered a sanctioned event. The notification of the planned trip is necessary for the event to be considered sanctioned.
PIM 76-6 MIXED TEAM POLICY WITHIN THE UNITED STATES
Affiliated leagues may combine boys and girls on the same team roster. Ruling from USSF states "The USSF rules do not prohibit the registration of boys and girls on the same team, nor do they prohibit boys and girls from playing on the same team or against each other. The promotion of separate boys and girls soccer programs to meet the needs of the majority of the participants is to be continued and encouraged." This decision is for all competition within the United States. Teams traveling out of the United States are subject to the international directive on mixed teams which does not allow mixed team competition.
PIM 76-8 (Rev. 09/90) COED TEAMS
A coed team is one that has both boys and girls registered together. A coed team will follow the rules for boys teams and will be allowed to enter all competitions except those that are designated for girls teams only.
You are encouraged to develop a program for girls and boys. It has been proven when a separate girls program is in operation a larger number of girls participate than if all teams are coed continuously. The coed team is only a valuable aid in beginning programs, allowing both boys and girls to participate, if not enough players are available for a separate program.
PIM 77-5 (Rev. 04/96) DISTRICT REGISTRARS
The signature of a District Registrar will be accepted in the place of the District Commissioner on those registration materials delegated by that District commissioner. These signed documents will be considered legal for all state competition.
This policy is based on the grounds that the District Registrar is an extension of the District Commissioner in the area of registration.
PIM 77-12 TEAM PLAYING IN A HIGHER AGE GROUP
A team may play in any age group higher than the one of registration. A team may NOT play in an age group lower than the one of registration.
When necessity of the local program warrants a team to play above its age group for league play, the team may enter State Competitions in the age group of registration vs. the age group of league play.
Example: A registered U-14 teams plays in the U-16 age group in league play. The U-14 team may enter state competition in the U-14 level or higher if the team wishes.
PIM 78-1 Rev. 05/09 DEFINITION OF TERMS
Team:
A group of seven (7) or more, not to exceed eighteen (18) soccer players of a specified CYSA age group, properly registered with a CYSA affiliated league and under the guidance of one or more coaches, so organized for the purpose of playing soccer in a CYSA affiliated league
Club:
A structured organization whose purpose it is to sponsor one or more teams to play soccer in a CYSA affiliated league or leagues. A club must be under the direct control of a league affiliated with CYSA. CYSA does not affiliate clubs, only leagues.
League:
A structured organization operating within a specified community or otherwise defined geographical area within a give CYSA district, whose purpose it is to offer competition to the teams registered with it. Its teams shall be divided into CYSA approved age groups (or modification thereof, if need be), and play soccer amongst themselves according to an established schedule of play in a seasonal year.
Binding of a Player / Dual Rostering:
Players are bound to a single team at any one time (Section 3:02:03), and may not be rostered to another team (Dual Rostering) unless they complete the necessary transfer paperwork and requirements. Upon completion of the transfer paperwork, the player is then bound to the new team.
Secondary/Paper Team
A secondary (paper) team is a team formed of newly registered and/or previously registered and rostered players from more than one previously registered team for a specific purpose at the end of the regular league season. The team roster is submitted to the league registrar and/or to other designated officials as needed for the specific purpose as designated by the league.
A secondary (paper) teams may only participate within their own District in those events for which they were formed, unless permission is granted in writing from the CYSA Board of Directors. They may not participate in any State or National events or Cup Competitions, unless so designated by the State or National bodies.
Under no circumstances may a secondary (paper) team be allowed to participate in any CYSA sanctioned tournament.
PIM 78-3 TEAMS PLAYING LEAGUE PLAY OUT OF THEIR DISTRICT OF RESIDENCE
Teams that wish to play in a league that is not in the district for any reason must obtain permission from their natural (normal) home league of residence.
The request should be in writing with the reasons so stated. If the league approves the request, it would then be forwarded to the out of District league for an answer. Upon approval the District Commissioner must be notified to clear the request between Districts and/or District Commissioners.
PIM 78-4 (Rev. 11/06) PRACTICE BETWEEN YOUTH TEAMS AND SENIOR TEAMS
Practice games between CYSA youth teams and any adult (senior) team including teams registered with the California Soccer Association North, Women's Premier Soccer League, National Premier Soccer League, Premier Development League, United Soccer League Super 20s or any other affiliated adult Organization may not be sanctioned by the District Commissioner. The term "adult" is interchangeable with the term "senior" and includes ANY college teams or unregistered adult teams. If a CYSA youth team does play against an adult (senior) team, the league/coach and/or manager are assuming full responsibility, including legal liability, for any injuries or other ramifications that may occur through the playing of the game.
PIM 79-2 (Rev. 09/90) SUB-DISTRICT WITHIN A DISTRICT
A district Commissioner may, with Board approval, sub-district his/her District and appoint a sub-commissioner. This appointment should be to improve communications between existing leagues and CYSA programs and to facilitate affiliation of new areas into CYSA.
The assistant will work under and be directly responsible to the District Commissioner. Any financial support would be subsidized by the district if needed. The assistant would not be a CYSA Board member but would be a District Board member. The job would include being the communication link between the District Commissioner and the sub-area, going into and developing new areas for affiliation, attending sub-area league meetings upon request for the purpose of explaining CYSA and District rules, procedures and programs.
PIM 79-3 (Rev. 04/96) DISTRICT ADMINISTRATION BOARD
Formation Authority - A District Commissioner may create a representative panel comprised of league representatives and appointed District staff personnel to assist in the administration of the assigned district area under his/her leadership.
Purpose - To streamline administration and improve communication between the state and the leagues through an avenue that expedites the dissemination of all information in a timely manner. To assist in the development of soccer in established areas. To provide a direct and local communication avenue for the leagues to the state on matters of their interest and concern and to share information and problems.
Responsibility - May create programs for the benefit of the District. Has jurisdiction over programs that are instituted within the District by the District Administrative Board )premier leagues, special events, ODP) to coordinate CYSA related programs. Determine the use of the District's budget for District's use. May act as an arbitrator on matters involving two or more leagues within the District. Assist in the development of new areas and create programs for a total soccer concept within the District boundaries for those that wish to participate in the programs developed.
Who Makes Up The District Administration Board - The District Commissioner; the assistant(s) along with staff appointed by the District Commissioner for registration purposes, (District Registrar); coaching and referee programs (District Referee and Coaching Coordinators); league designated representatives and other staff as needed
All leagues within the District are entitled to have a league representative in attendance at all meetings of the administration and should be encouraged to do so for growth and communication purposes. It also helps in the development of an understanding of the various problems within the District and leagues.
PIM 81-2 (Rev. 04/05) TRAVEL OUT OF STATE / OUT OF UNITED STATES
In affiliated soccer, the hosting administrations are responsible for teams visiting in their area. Because of the increasing number of teams traveling in the states and from other countries and vice versa, notification of approval from the home organization is being required.
Any team wishing to travel outside of the state of registration must obtain and fill out a US Youth Soccer travel request and team roster form. These forms may be obtained from the District Commissioner.
To travel within the United States, a copy of the approved request will be forwarded to the state association that will hose the team. For travel outside of the United States, it is necessary that the request form be sent to US Youth Soccer for approval, which will then be forwarded to the country of choice.
Please allow enough time for these processes. Any team applying to play within the United States must submit their application at least 30 days prior to the date of the game. Requests for games out of the United States are to be submitted to the District Commissioner at least 90 days prior to the date of the game. See 3:09, Team Travel Procedures.
PIM 81-8 (Rev. 09/90) RECLASSIFICATION OF PLAYER/TEAM REGISTRATION AGE GROUP
A player or team may change the age group of registration.
Team:
If a player is released or transferred, changing the highest birth date of the team (lowering the age group), the team may change the age group of registration
Example: A team has 15 player in the U-16 age group and one player in the U-19 age group. The team must register as an U-19 team. Later the player with the U-19 birth date moves from the locale. The team may release the player from the roster and change the team age group registration to the appropriate grouping, U-16.
Player:
A player may transfer to any team that is in the player's age group as determined by the player's birth date.
Example: An U-16 player initially was registered to a U-19 team. The player could transfer to an U-16 team, if a spot is open.
The movement of a registered player from one team to another is considered a transfer.
PIM 83-2 HOST LEAGUES
Whenever two or more leagues enter teams in a combined scheduled of play, one of these leagues shall be designated as the Host League, and shall be responsible for rules, schedules, protests, appeals and discipline, etc. The league may designate a separate committee, which may include members of the participating league(s), to administer the combined league.
PIM 88-2 (Rev. 04/07) DISBANDED TEAM
A disbanded team is one which has completed a playing season established by its league and through its responsible officials, i.e. league/coach, has declared in writing that the team is no longer playing and is therefore no longer eligible for CYSA sanctioned play. Any player from a disbanded team is eligible for a transfer in accordance with CYSA Rule 4:06 pertaining to "Transfer". Any player form a team that is disbanded PRIOR to it's season of play and has NOT competed in any competitions, shall be considered to be an ADD on a new team.
PIM 88-3 (Rev. 04/03) SHIN GUARDS
All player must wear shin guards in any CYSA sanctioned event.
Shin guards shall be worn properly in order to provide adequate and reasonable protection to the shin.
Shin guards shall be professionally manufactured, age/size appropriate and unaltered.
Referees will not allow players who are not wearing shin guards to play if item 1 and item 2 are not in accordance with this PIM.
PIM 88-4 (Rev. 04/07) PROPER MEMBER PASS
A proper member pass is a US Youth Soccer MEMBER PASS containing the following information: Member's name, Birthdate (player's only), Team name, Team number, Age Group, Seasonal Year, CYSA I.D. number, State Association name, Member title i.e. Player, Coach, Assistant Coach, Manager or Team Assistant, current photo (approximately 1" by 1-1/2" glued onto pass in designated location). All member passes used for inter-league play, tournaments or Cup play must have the official CYSA stamp/seal across the picture. These member passes must be completely laminated in plastic with no open ends or sides.
PIM 88-5 (Rev. 04/07) MEDICAL CONSENT FOR 18 YEAR OLD (OR OLDER) PLAYER
Players age 18 or over may sign their own Release of Liability and the Medical Consent areas of the player registration form.
PIM 89-1 (Rev. 11/89) DISTRICT LEAGUE ADMINISTRATION
Purpose of a District Playing League - To develop, promote and administer a method of providing inter-league competition for boys and girls teams, U19 and below.
Definition of a District Playing League - A District Playing League is a league formed within a district for the purpose of providing a playing season for teams representing different affiliated leagues from within the district. District playing leagues normally provide competition for Division I teams but, when demographic considerations warrant, may be used to provide competition for Division III and IV teams from various leagues within the district.
Affiliated teams representing leagues from another district may participate in a district playing league if approved by the commissioners from both Districts.
Leagues of residence are responsible for the proper registration of the players on the teams that represent them
Formation Authority - The Commissioner of the district, in which the district playing league is formed, is responsible for the management of the playing league.
The District Commissioner may create a committee to assist in managing the district playing league with the individual heading the committee chosen in accordance with rules governing appointments in the district. Each league supplying teams from the playing league will be represented on the committee that governs the district playing league.
PIM 90-1 (Rev. 11/06) YOUTH PLAYING SENIOR
In order to maintain his or her eligibility, a youth player must have a properly completed form 1612 (Youth to Provisional Senior Player) approved and on file with CYSA prior to registering with the adult amateur organization and/or senior team. A separate form is required for each adult organization with which the youth player registers. A form must be completed for each season of registration.
PIM 90-3 DISSEMINATION OF INFORMATION
Team Manuals - CYSA Team Manuals are paid for by the membership and are therefore the property of the teams. No one has the right to withhold these kits from properly registered teams. These must be dispensed immediately upon the receipt of a CYSA team registration form.
League Bulletin - Contents of the league bulletins MUST be reiterated to the membership. The information within these bulletins is meant for league boards, not just the recipient.
General - Any information or publication disseminated from CYSA to the general membership must be passed on in a timely manner.
It is the league's responsibility to disseminate all information to the membership. Failure to do so may place your league in violation of the CYSA Constitution.
PIM 91-1 SUBMISSION OF COMMITTEE REPORTS
The CYSA Committee Reports will be made in writing, within thirty (30) days of scheduled committee meetings. Report will include alternative ideas or respective members. These reports will be disseminated to the Board of Directors and Committee members.
PIM 91-2 NOTIFICATION OF ALL MEETINGS OF THIS ASSOCIATION
Notification of all meetings of this Association, with the exception of emergency business, will have a minimum of fourteen (14) days notice of scheduled meeting.
PIM 93-1 LEAGUE AFFILIATIONS
All league affiliations and appropriate fees must be in the CYSA office by March 1 deadline. Penalties for failure to meet the deadline as stated are as follows:
Not in by March 1: $50.00 fine
Not in by April 1: $100.00 fine
League to be put on probation for the following year.
PIM 94-1 TRAVEL PAPERS
All teams traveling out of state are required to pay a $10.00 processing fee with respect to their travel papers, effective June 1, 1994.
PIM 95-1 FILL-IN TEAMS
"Fill-in" teams may be used in CYSA sanctioned tournaments to complete a bracket if a tournament is short of proper entrants.
1.A "Fill-in" team is comprised of at least one properly credentialed coach and up to 18 properly registered players from within any single CYSA district.
2."Fill-in" teams are only used as a last resort and must be qualified to play in the age group and gender classification of the tournament. To fill a vacancy, officially rejected teams must be given first right of refusal before a fill-in team is used.
3."Fill-in" tams are charged no tournament fee and play for no scores or standings and therefore their members do not lose their eligibility for future tournament, league or cup play.
4."Fill-in" teams must notify their District Commissioner prior to their participation in the tournament.
PIM 96-2 HEAD COACH AGE REQUIREMENT
All head coaches shall be a minimum of 18 years or older, unless they have an assistant coach or team manager of 18 years or older, who is properly credentialed and who will be present at all team functions (games, practices, etc.)
PIM 96-3 PROOF OF AGE - FOREIGN LANGUAGE DOCUMENTS
Proof of age in foreign languages must have a Foreign Document Translation form attached to the original document. Translations shall be provided by anyone recognized as a translator by the US Youth Soccer's National State Association (CYSA) governing that player. No parent or other family member can translate for any member of their son's or daughter's team unless they are certified and/or accredited to teach the specific language, i.e. high school teacher, professor of languages at a university or college, court translator, or anyone recognized as an official translator by the respective District Commissioner. All translations will be dated and include the signature, address and telephone number of the translator.
PIM 97-1 (Rev. 04/09) CLARIFICATION OF TRANSFER RULES & STATUS OF RELEASED PLAYERS
A transfer means the movement of a currently or previously rostered US Youth Soccer player onto another roster, or a player who returns to the same roster, within the same seasonal year.
"Previously rostered player" means a player whose team has finished the season or whose team has been disbanded.
Any player who is released from a team and wishes to play again must be transferred back on to his/her team. If that team is full or the player wishes to transfer to another team, he/she may move to a new team with the approval of the District Commissioner or District Registrar. If the original team roster is not full, then the player must first transfer onto it, before being transferred to the new team.
A team may only have three transfer onto the team roster in order to still be eligible for competitions as defined under section (4) of the CYSA Constitution. Each movement of a player from one team to another team is considered a transfer and shall be counted against the team receiving the player. There is no limit to the number of times a player may transfer.
If the releasing coach fails to sign the transfer request, the designated league official or the District Commissioner/Registrar may sign in the coach's place. If the releasing league fails to sign the transfer request, the District Commissioner/Registrar may sign in the league's place.
A player that is registered in one district and wishes to play in another district may do so upon the approval of the Transfer by the releasing and accepting leagues and the releasing and accepting District Commissioners/Registrars.
The only processing fees to be charged are:
A.The accepting and releasing district may charge a reasonable fee for an inter-district transfer with a maximum of $30.00.
B.District may charge up to $15.00 fee for transfer from league to league and from team to team within a district.
PIM 98-1 UNIFORM/EQUIPMENT POLICY FOR STATE EVENTS
The equipment for tams and players, including teams banners, flags, uniforms, warm-ups, and team and player equipment bags, in all State Cup, Association Cup, and State Premier League games shall only have those markings that are consistent with the purpose of this Association. Logo's, trademarks, emblems, or any other insignia expressing, promoting, or otherwise symbolizing alcohol, tobacco, or controlled substances (drugs) are specifically prohibited. It is recommended that the leagues adopt this policy for all other play.
Throughout CYSA all registration is subject to the approval of the District Commissioner/Registrar and the dates used for registration shall be consistent.
New Registration (Forms 1601 & 1606 Section #1 Addition) - A player shall be deemed "registered" effective the date the completed paperwork and fees are received by the League Registrar or designee. If the form and fee are mailed, then the "date of registration" shall be the postmark shown on the envelope. The league registrar must ensure that the date shown on the addition section of Form 1606 is the same date that the completed paperwork and fees were received (or postmarked, as indicated above). All waiting periods shall commence on this date.
Player Release (Form 1606 Section #2 Release) - A player shall be deemed "released" effective the date the completed paperwork with valid reason for release as defined by the CYSA Constitution and Bylaws, and membershippass are received by the District Commissioner/Registrar. If the paperwork is mailed, then the "date of release" shall be the postmark shown on the envelop. At no time may any roster exceed 18 players. If releases are required to add or transfer players onto a team, and the release is received AFTER the add or transfer form is, then the effective date for the adds and transfer shall be the effective date of the release and all waiting periods shall commence then.
Team to Team Transfer (Form 1606 Section #3 Transfer) - A player shall be deemed "transferred" effective the date the completed paperwork, member pass and appropriate fees are received by the District Commissioner/Registrar. In the event of player movement between Districts, the effective date will commence upon receipt of the paperwork, membership pass and appropriate fees by the accepting District Commissioner/Registrar. If the paperwork is mailed, then the "date of transfer" shall be the postmark shown on the envelope. All waiting periods shall commence on this date.
REGISTRATION FEE PROCEDURES AND DEADLINES
All leagues shall submit directly to the CYSA State Office no later than September 1 of each seasonal year at least 75% of their registration fees based on the preceding year's registration. All payments will be made by league check. The CYSA State Office will invoice each league on June 1 for the amounts to be paid by September 1. The invoice will be sent to the League President as shown on the League Board of Directors' form then on file with the State Office with copies sent to the District Commissioner, District Registrar and League Registrar. On July 1, August 1 and September 1, the State Office will send to the League President as shown on the League Board of Directors' form then on file with the CYSA State Office a statement showing the total amount due, the amount received, and the amount remaining outstanding. The July 1 statement will be sent to the League President with a copy to the League Registrar. The August 1 and September 1 statements will be sent to the League President with copies to the League Registrar, District Registrar, and District Commissioner.
Starting August 1, leagues that have complied with the payment requirements will be identified as having done so on CYSA's website.
Failure to comply with the September 1 payment requirement shall result in a fine of $40 for each calendar day after September 1 that the league has not paid the 75% plus all fines incurred with the league being placed in bad standing on October 1 and continuing until all of the 75% plus all fines have been paid.
With the exception of Spring Leagues, the remaining registration fees must be paid by league check directly to the CYSA State Office by May 1. Spring leagues will be notified by the District Commissioners as to when final payments are due at the State Office.
LEAGUE REGISTRATION PLAYER DATA
All leagues must submit all new player data and any updated player data to their District Registrar by the Friday of the first full week of each month. The data must be in a format acceptable to the District Registrar. Failure to comply with this requirement may result in a league being placed in bad standing.
DISTRICT REGISTRATION PLAYER DATA
All District Registrars must submit all new player data and any updated player data to the CYSA State office by Friday of the third full week of each month. The data must be in a format acceptable to the State Office. Failure to comply with this requirement may result in a District or a League casing a District to be unable to comply being placed in bad standing. The Board of Directors may issue further disciplinary action if necessary.
PIM 01-1 (Rev. 02/06) OLYMPIC DEVELOPMENT PROGRAM COACHES, TRAINERS, AND STATE ADMINISTRATORS
Any coach, assistant coach or trainer who is assigned to coach, train or is affiliated with the District, State, Regional or National Olympic Development Program (ODP), may not coach, assistant coach, or train at the team level any player that they work or worked with on an ODP team unless that player would have played for that team by virtue of the player's residence. Further, an approved ODP coach, assistant coach, or trainer may not coach or train any District or State ODP team of the same gender that the coach, assistant coach, or trainer may coach or train on the Club or League level. Any exception must be approved by the State Director of Coaching.
PIM 01-2 PROOF OF AGE
Proof of age shall consist of birth certificate; birth registration issued by an appropriate government agency; board of health records; passport; alien registration card issued by the United States Government; a certificate issued by the Immigration and Naturalization Service attesting to age; a certification of an American citizen born abroad issued by the appropriate government agency; a current driver's license; or a current identification card issued by the Department of Motor Vehicles. Hospital, baptism, religious certificates, or immunization records will not be accepted.
PIM 02-1 (Rev. 11/02) PARTICIPATION IN CYSA SANCTIONED TOURNAMENTS AND EVENTS
Except for tournaments approved by the CYSA Board of Directors for international status, no team, shall be eligible to participate in any CYSA sanctioned tournament or event unless every player, coach, and administrator or team official of the team is registered with a state association affiliated with US Youth Soccer or if not so registered first registers with CYSA and complies with all of the regular registration requirements and applicable rules of CYSA.
PIM 02-2 (Rev. 05/03) UNAUTHORIZED USE OF CYSA AND AFFILIATES PROPRIETARY RIGHTS AND PROPERTY
Unauthorized Use of CYSA and Affiliate Rights and Property
1.Every person has the legal right to travel for any legal purpose they want and to participate in any legal activity they choose, including attending events of other soccer organizations that are not sanctioned or approved by CYSA. No person, group, or entity, however, has any right to:
a.without authorization of the owner to take for that person, group, or entity's own use the rights and property of others, including those of CYSA and its affiliates, for any purpose at all, including attending events not sanctioned or approved by CYSA or
b.misrepresent or fail to disclose information so that others mare misled.
2.Participation of any kind including travel to and from events and participation in events not sanctioned by CYSA without the prior approval of CYSA is entirely the responsibility of those electing to so participate, and not that of CYSA. Any recourse or remedies persons or groups electing to so participate may claim or seek must be sought from the organizations, groups, or persons sanctioning, authorizing, or sponsoring the events and participation, and not from CYSA.
3.No league official, team official, coach or others shall by affirmative misrepresentation or by the failure to disclose material facts to parents and players mislead them into believing that travel to or participation in events not sanctioned by CYSA is authorized or approved by CYSA or that they have any of the protections afforded by association or affiliation with CYSA.
4.No coach, players, team official, administrator, or team shall use without CYSA's authorization use any CYSA logo, trade mark, trade name, or other propriety or property right of CYSA, or any resources or funds or the proceeds, financial or in kind, including insurance, or funds obtained as a result of affiliation with CYSA for any purpose not authorized by CYSA, including travel to or participation in events not sanctioned or approved by CYSA.
5.Any violation of this PIM will subject the person, group, or entity violating it to disciplinary action and any other action CYSA deems necessary and appropriate to safeguard the proprietary and other rights of CYSA and its affiliates.
Attempts to Circumvent or Abuse CYSA Rules, Procedures, or Benefits:
1.No affiliated league, coach, team official, or administrator shall directly or indirectly do any of the following or attempt to do any of the following or permit any coach, team official, or administrator to:
a.Use any league resources of any kind (including clubs within leagues) acquired or obtained as a result of affiliation or association with CYSA in any respect in connection with participation in any organization or event not sanctioned by CYSA without, before such use, full disclosure to the league and to each of the parents of players involved that the organization or event is not sanctioned by CYSA.
b.Use any facility or field of any kind for which CYSA or its insurer has issued a Certificate of Insurance for any purpose not sanctioned by CYSA without full disclosure to the owner or other person or entity granting the right to use such facility or field that the use is not sanctioned by CYSA or that CYSA insurance and other protections are not in effect for such use.
c.Use or display without CYSA's prior authorization any CYSA logo, trade mark, trade name, or otherwise infringe any other proprietary right of CYSA.
d.Allow any person or entity to believe or be led to believe either through affirmative misrepresentation or by failure to disclose material facts that the league, team, player, coach, team official, and/or administrator's participation in any kind, including but not limited to tournaments, practices, and games, not sanctioned by CYSA is in any way connected, associated, or affiliated with CYSA.
1.Each coach, team official, administrator, and league involved in the participation of any CYSA registered player, group of players, or team in any event not sanctioned by CYSA has an affirmative duty and obligation to fully disclose to the players and the league that such participation not sanctioned by CYSA and that none of the benefits of affiliation with CYSA, including by not limited to insurance coverage, are available or applicable.
e.Use or employ any CYSA process or procedures to mislead, deceive or defraud any person into believing any action, activity, or event not sanctioned, authorized, or approved by CYSA is sanctioned, authorized or approved by CYSA.
2.Any violation of this PIM will, in addition to all other rights and remedies available at law, subject the person, group, or entity violating it to disciplinary action and to any other action CYSA deems necessary and appropriate to safeguard the proprietary and other rights of CYSA and its affiliates.
PIM 03-1 (Rev. 05/03) PRESCRIBED MEDICAL DEVICES
Players shall be permitted to wear and/or use medical devices that are prescribed to address a medically recognized disability such as glasses with corrective lenses, insulin pumps, hearing aides and cochlear implants.
PIM 03-2 REQUIRED SOCCER PROGRAMS TO BE OFFERED BY EACH LEAGUE
All Leagues must offer a Recreational program and may offer a Competitive program if there are enough interested players and other resources. Recreational consists of Division 4 and Division 3 teams as defined in the CYSA Tournament Classifications & Definitions. In order to have a Competitive team, or teams, there must be at least one team of the same age and gender in the Recreational Group. Exceptions can be made with CYSA Board approval. Leagues may have as many Recreational teams as they can manage without a corresponding number of Competitive teams. Since CYSA is predominately Recreational based, it is expected that every league will in good faith develop Recreational programs. Leagues found not to be in compliance, will have three years in which to meet these requirements. If not in compliance, the League's continued affiliation will be reviewed and could be revoked.
PIM 04-1 PLAYER EQUIPMENT
All players, parents, coaches, and referees are required to act as a reasonable person concerning player safety, including protecting players from wearing any equipment or device that is dangerous to the player wearing the equipment or device or to any other player. Dangerous equipment and devices include but are no limited to orthopedic casts, air-splints, or metal splints. Players wearing any dangerous equipment or device including orthopedic casts, air-splints, or metal splints, shall not be eligible to participate in any game, practice, tryout or training session.
PIM 05-1 CERTIFICATES OF INSURANCE
The CYSA Board of Directors shall have the authority to suspend the applicable certificate(s) of insurance and/or cancel any CYSA function if the hosting league or any sub-group of the hosting league operates an event that is not sanctioned by CYSA on the same dates using the same volunteer pool, facilities and/or fields.
PIM 08-1 CYSA PROGRAMS PARTICIPATION REQUIREMENTS
In order to be able to play in any CYSA Cup or any CYSA sanctioned tournament, a team must first be registered to play in a CYSA affiliated league established and operated for purposes other than creating or establishing eligibility solely for cup or tournament play.
PIM 08-2 DATE FOR DISTRICT COMMISSIONER VOTING REGISTRATION
For purposes of electing District Commissioners pursuant to section 2:06:03 of the Constitution and Bylaws, the number of votes each affiliated league in the district is entitled to cast shall be determined based on the number of players properly registered with CYSA, in good standing with the affiliated league and CYSA, 30 calendar days before the first date set for the election of the District Commissioner.
PIM 08-3 PROTESTS, APPEALS AND DISCIPLINE
ASSOCIATION INITIATED DISCIPLINE
The Protest and Appeals Committee may initiate disciplinary proceedings against any player, coach, manager, team assistant, league officer, referee or spectator from any member team, league or organization. The proceedings may be initiated based on information brought to the attention of the Board of Directors or the Protest and Appeal Committee through complaints, reports of incidents, information obtained during the course of protest and/or appeal hearings, and otherwise. The disciplinary proceedings shall be initiated by notice to the appropriate party containing a brief statement of the reasons for the initiation of the proceedings. Parties against whom such proceedings have been brought may, with a proper hearing, be suspended, barred completely, or otherwise disciplined.
The Executive Committee of this Association may suspend any person, team or league prior to the commencement of disciplinary proceedings if, in the opinion of the Executive Committee, there is sufficient evidence to believe that any individual(s) in this association may present a non-acceptable risk to the association and its members. Parties suspended under this paragraph will be afforded, if application, a hearing in accordance with the procedures outlined in the CYSA Constitution and Bylaws.
PLAYER / TEAM OFFICIAL DISCIPLINE (SUSPENSION)
A player / team official serving a term of suspension for disciplinary reasons will serve that suspension in the next regularly scheduled CYSA or US Youth Soccer competition(s), i.e. League, Cup, Tournament. This does not include friendly games or scrimmages. Any disciplinary action will carry over from seasonal year to seasonal year.
When a player / team official is sent off in a game outside his/her home league or district jurisdiction, the player / team official pass and referee report shall be forwarded within 48 hours to their home league or District Commissioner as appropriate.
Unless specifically stated otherwise at the time a suspension is imposed, the suspension of a team official, applies to participation in any CYSA sanctioned activity during the period of suspension and, like the suspension of a player, must be served with the team with which the suspension was incurred. If for any reason the suspended team official cannot serve all of the suspension with the team with which the suspension was incurred, the part of the suspension not served must be served with another CYSA team of which the suspended person is a registered team official. Suspensions carry over from seasonal year to seasonal year. All of the suspension must be served.
Example 1: X is a team official of both the red team and the blue team. X receives a 3 game suspension for a send off in a red team game. X may only serve the suspension of three games with the red team. X also may not participate in blue team games until X has served all of the 3 game suspension with the red team.
Example 2: X is a team official of the red team, the blue team, and the green team. X receives a 3 game suspension for a send off in a red team. After X has served 1 game of the suspension, the red team disbands. X must serve all of the remaining two game suspension with either the blue team or green team, but not both. X also may not participate in blue or green team games until the remaining 2 games of the suspension are served.
Example 3: X is a team official of the red team. X receives a 3 game suspension for a send off in red team's last game of the season. The next season X is a team official with the green team. X is suspended for the first 3 green team games.
PERSON, TEAM OR LEAGUE DISCIPLINE ("BAD STANDING")
Any person, team or league associated with the operation of this Association may be declared "in bad standing" by the appropriate administrative body. The term "bad standing" may only be applied due to a very severe detrimental action or after a probation has been violated and may mean either total suspension (expulsion) from CYSA or a limited suspension (partial benefits). Any person, team or league declared to be "not in good standing" must be so notified in writing and advised of the right and procedure to appeal.
Person, Team or League placed in bad standing -
May only play teams from within home league
No inter-league/district play.
No tournament play.
No State Competitions (State Cup, Association Cup, Founders' Cup, State Premier League).
No Travel outside of CYSA-North.
No participation in the CYSA Olympic Development Program.
No voting power at District or State level as per CYSA rule 1:07:04
If the player registration and fees are not received by January 1st, the league may be denied league affiliation for the following seasonal year
REFEREE ABUSE / REFEREE ASSAULT
Misconduct against referees may occur before, during and after a match, including travel to and from the match. Misconduct may also occur at later times when directly related to the duties of a game official as a referee. Misconduct will be classified as referee abuse or referee assault.
1.(a) Referee abuse is a verbal statement or physical act not resulting in bodily contact which implies or threatens physical harm to a referee or the referee's property or equipment.
(b) Abuse includes, but is not limited to the following acts committed upon a referee: using foul or abusive language toward a referee; spewing any beverage on a referee's personal property; spitting at (but not on) the referee; or verbally threatening a referee. Verbal threats are remarks that carry the implied or direct threat of physical harm.
2. (a) Referee assault is an intentional act of physical violence at or upon a referee.
(b) Assault includes, but is not limited to the following acts committed upon a referee: hitting, kicking, punching, choking, spitting on, grabbing or bodily running into a referee; head butting; the act of kicking or throwing any object at a referee that could inflict injury; damaging the referee's uniform or personal property, i.e. car, equipment, etc.
The penalty for referee assault for all age groups will be suspension for a minimum of one (1) year and review by the Board of Directors regarding further disciplinary action.
ALCOHOL AND CONTROLLED SUBSTANCES
"The use, consumption, or being under the influence of alcoholic beverages or controlled substances immediately before, during, or after the play of any game, practice, or athletic event is prohibited. Any player, team official, league official, parent or spectator, or any member of this Association subject to the jurisdiction of this Association, its districts, or its affiliated member leagues shall be subject to disciplinary action, including suspension, by the league, district, or this Association."
INAPPROPRIATE PLAYER INTERACTION
All coaches, assistant coaches, trainers and team officials are required to abide by the policies outlined in the CYSA risk management program. Inappropriate physical contact with players is strictly prohibited. Social interactions with players less than 18 years of age (such as dating, parties without parental involvement and private one on one situations) are prohibited. Violation of these rules may result in immediate suspension from all CYSA and affiliated activities and initiation of disciplinary proceedings as outlined in PIM 08-3.
PIM 09-1 TEAM BINDERS
The paperwork ("team binder") carried by teams within CYSA must contain the following: (1) player passes; (2) CYSA form 1601; and (3) approved roster. In the interest of protecting all players and coaches and as part of risk management, the team binder shall not contain any other identifying documents, including, but not limited to, the CYSA form 1628 (Team Official Registration & Risk Management Disclosure Form) or any player birth documents. Inappropriate documents shall be removed by the team official.
PIM 09-2 TEAM CLASSIFICATION AND MODIFICATION
Team Classifications
Division 1
A top level team formed by a selection process in order to compete in Division 1 or State level league/division play. Division 1 tournament play administered by CYSA, and tournament play administered by other State and National Youth Associations. Age groupings (U10, U11, U12, U13, U14, U15, U16, U17, U18, U19) of these teams are determined by the age level of the oldest player on the team, regardless of the age of other team members.
A Division 1 team may participate in Division 3 or Division 4 league/division, tournament, or cup play only with prior approval of the District Commissioner.
Division 3
An intermediate level team formed by a tryout selection process to compete in Division 3 league/division, tournament, or cup play. Age groupings (U10, U11, U12, U13, U14, U15, U16, U17, U18, U19) of these teams are determined by the age level of the oldest player on the team, regardless of the age of other team members.
In accordance with the Modifications and Special Provisions section of this PIM, a Division 3 team that participates in a Division 1 league/division, Division 1 CYSA tournament, or a tournament for competitive teams administered by other State and National Youth Associations may be reclassified by the team's District Commissioner or the CYSA Board of Directors as a Division 1 team for the remainder of the seasonal year.
Division 4
A team formed within a home league on a equal (in) strength basis to compete in a Division 4 recreational league/division. The use of tryouts, invitations, or recruiting in order to roster players on a team according to player talent is forbidden.
In accordance with the Modifications and Special Provisions section of this PIM, a Division 4 team that participates in a Division 1 league/division, Division 1 CYSA tournament, or a tournament for competitive teams administered by other State and National Youth Associations may be reclassified by the team's District Commissioner or the CYSA Board of Directors as a Division 1 team for the remainder of the seasonal year.
In accordance with the Modifications and Special Provisions section of this PIM, a Division 4 team that participates in a Division 3 league/division, Division 3 CYSA tournament, or a tournament for competitive teams administered by other State and National Youth Associations may be reclassified by the team's District Commissioner or the CYSA Board of Directors as a Division 3 team for the remainder of the seasonal year.
Division 5
TOPSoccer is a community based soccer program that is designed to meet the needs of players with physical and/or mental disabilities. The Program is geared toward player development rather than to competition. Athletes are placed on teams according to ability NOT by age.
Modification and Special Provisions
The CYSA Board of Directors, District Commissioner or District Commissioner designee may review and change the classification of any team to a higher classification registered in the District. The basis of such review may be:
1.according to the team's relative strength in its playing league.
2.upon written request of the team's playing league.
3.upon written request of the director of a tournament in which the team participated.
4.upon written request of the team.
Any modification of team classification by the District Commissioner will be communicated in writing within 10 days to the team coach, team's league of registration, the District Registrar, and the CYSA Board of Directors.Any modification of team classification by the CYSA Board of Directors will be communicated in writing within 10 days to the team coach, team's league of registration, the District Registrar, and the District Commissioner.
A team will not lose their normal classification on the basis of participating in a tournament as an official "fill-in" team.
No team will be qualified for CYSA Cup play, other than State Cup, if they have participated in a play at a higher classification than the classification of the Cup they are entering, unless the Board of Directors has granted prior approval for a team to participate at a higher classification in a district playing league based on the determination that such approval is necessary to establish or maintain a viable playing league in the district.
Players that originally start to play on a team but must transfer to a team of a lower classification due to bona fide reasons may still be eligible to participate in CYSA Cup play with their new team only with the approvals of the player's league and District Commissioner.
Teams fromnewly formed leagues (as distinguished from newly affiliated leagues) may all be classified as Division 3 or Division 4 during their first seasonal year and may annually apply, upon recommendation of their District Commissioner, for further dispensation.
PIM 09-3 GUEST PLAYER POLICY
A.DEFINITION OF A GUEST PLAYER
1.A guest player is defined as a player with an approved member pass who is not listed as a rostered player for the CYSA team with which the player is participating in a particular event.
2.A player who is suspended cannot participate as a guest player.
B.GUEST PLAYER POLICIES FOR CYSA TEAMS
1.Guest players may be utilized by:
a.Teams participating in a CYSA recognized statewide (i.e.: any District may provide teams to participate playing league.
i.The Guest player must be rostered on a team within the same league/club as the team on which the player will be guesting.
•·Team IDs are formatted as DD-LL-CC-TTTT where:
oDD is the District number
oLL is the League number
oCC is the Club number
oTTTT is the Team number
•·The DD-LL-CC numbers must be the same on the guest player CYSA member pass as those on the CYSA member pass for the team on which the player is guesting.
b.Teams participating in a CYSA sanctioned tournament
i.The guest player can be rostered on any CYSA team.
ii.Each guest player must have a completed Guest Player Form 1611 with all the required signatures.
c.Teams participating in a secondary season District sanctioned playing league
i.The guest player must be from the same District.
ii.Districts will determine further guest player requirements for their secondary playing leagues.
2.For teams using guest players:
a.The maximum number of guest players allowed is seven (7) per game.
b.The official team roster may never exceed the maximum number of player as approved by the CYSA Board of Directors.
cOn game day, the list of players designated on the official game card may never exceed eighteen (18) players.
d.The team using the guest player must be at the same age group or higher and the same division or higher than the team on which the guest player is originally rostered.
e.The credentials for the guest player must be from the same season as those being used by the team on which the player will be guesting.
f.The coach of the borrowing team must have in his/her possession the player's approved member pass and the current CYSA Membership Form (Form 1601) for the guest player with the medical release and the hold harmless section signed in original ink by the parent or guardian or by the guest player if the player has reached eighteen (18) years of age.
3.For CYSA Tournaments:
a.The decision to include teams with guest players in a CYSA tournament is solely at the discretion of the tournament.
b.Each CYSA tournament has the responsibility of establishing a policy regarding the participation of teams with guest players in their tournament.This policy must be stated in the tournament Information/Rules Document for each CYSA tournament calendar year.
c.The coach must have in his possession for each guest player a CYSA Guest Player Form (Form 1611) signed by the appropriate persons.
d.Out of State or International teams playing in an unrestricted CYSA tournament must provide the following for each guest player:
i.The appropriate approval documentation from their state association or federation.
ii.A release/consent for Medical Treatment.
iii. A valid US Youth Soccer member pass or a valid member pass authorized by the appropriate foreign federation if the guest player is not from the United States.
4.For Out of State/Out of Country Tournaments:
a.For Out of State/Out of United States play, the maximum number of guest players allowed will be determined by the official rules or policies of the tournament.At no time may the number of guest players on the CYSA Official Travel Roster exceed seven (7) players.
b.Teams travelling outside of CYSA's jurisdiction to play in an out-of-state, US Youth Soccer-sanctioned tournament may add guest players to their CYSA Official Travel Roster.The CYSA Official Travel Roster, which limits teams to a maximum of eighteen (18) players, must be completed to indicate which players are guest players.(General Procedures Section 3:09:01)
PIM 09-4 ELIGIBILITY REQUIREMENTS FOR CYSA MEMBERSHIP BENEFITS
An individual must register with a CYSA affiliated league for a specific seasonal year using form 1601.
The CYSA membership fees for the registered individual for the specified seasonal year must be paid by the affiliated league to CYSA in accordance with CYSA procedures.
The individual must be rostered on a CYSA team for the specified seasonal year and participating with a CYSA team on a regular basis during that seasonal year.
The CYSA team on which individual is rostered must play in a recognized CYSA league for the specified seasonal year.
Placement of an individual on a CYSA roster solely for the purpose of establishing the individual's eligibility for CYSA benefits and programs is prohibited.
The creation by an affiliated league of a playing league or other form or type of league solely for the purpose of establishing a team's or individual's eligibility for CYSA benefits and programs is prohibited and participation in such a league will not confer on or be considered in determining eligibility for any program, cup, or event.
Failure to fulfill the requirements of CYSA membership will result in the immediate revocation of CYSA membership benefits and the team's and/or individual's eligibility to participate in CYSA programs.
